Safely Packaging and Sending Your Coins to NGC

Posted on 2/17/2009

Taking the time to properly pack and ship your coins can eliminate headaches and protect your coins.

The US Postal Service is not known for its gentle handling of packages. When items as fragile and precious as rare coins are being mailed, proper packaging is essential. When sending coins to NGC, here are some key points to follow:

  • To protect your coins, submit them in 2 ½" by 2 ½" non-PVC flips. These are not as flexible as the PVC versions, but they protect your coins from acquiring haze in the shipping process, which may limit the grade. If PVC damage is evident, a coin may be returned for PVC contamination. Do not use staples, as they can damage the coin. Coins can also be sent in their original Mint capsules.

  • Write the invoice number (the 7-digit number at the upper-right corner of the submission form) and the line number on a small sticker on each flip. For example, a sticker marked 5591421-001 would be placed on the outside of the flip containing the first coin on the invoice, 5591421-002 on the second, and so on. Rubber-band the individual flips together. Then, package the coins so they are well secured and cushioned in the box and remember, no staples. Make sure you seal the package securely to reduce the risk of theft, tampering or of coins falling through openings during shipping. NGC cannot assign a grade to a coin that it doesn’t receive!

  • NGC recommends that you mail your coins using US Postal Service Registered Insured Mail or FedEx. You need to have your own private insurance and an account number with FedEx if you choose this option. Remember, you can mail multiple submissions together in one shipping box as long as the coins are properly labeled.

  • If you are sending coins through WalkThrough or Express tier, please write in bold on the outside of the shipping box WK or EX. This will make sure that we open these boxes first and process them as fast as possible.

By following these easy steps, you can be assured that your coins will arrive at NGC looking just as they did when you sent them. As Benjamin Franklin once said, an ounce of prevention is worth a pound of cure.